NOTICE:
Hamilton City Health Department will no longer accept online record requests through this portal. To request your vital records, please visit our direct website https://www.hamilton-oh.gov/health
Select To Get Started:
Welcome to the Hamilton City Health Department Birth and Death Certificate online ordering system. Requests will be processed between Monday through Friday, 8:30 am to 4:30 pm.
GETTING A BIRTH OR DEATH CERTIFICATE
Birth Certificates
- The office only issues certificates for births that occurred in Ohio from 1909 – present.
- For births outside the State of Ohio, please contact the state in which the event occurred.
- For Birth records in Butler county prior to 1909, contact the Butler County Records and Archives Center 513-887-3437. For Birth records in any other county prior to 1909, contact the probate court of that county.
New Birth Certificates
- Certificates for new births typically takes up to 2 weeks to become available. While Hamilton City Health Department Office of Vital Statistics strives to provide this service as quickly as possible, the information must first be received from the birthing hospital (or center) and uploaded into State of Ohio records system.
- The Office of Vital Statistics processes orders within 2 business days once the information is available.
Death Certificates
- This office only issues certificates for deaths that occurred within the city limits of Hamilton, Ohio from 1913 – present.
- The address of the death must fall within the city limits of Hamilton, Ohio. If you are unsure if the address of the death falls within the city limits of Hamilton, Ohio you can use this site to confirm the address: Hamilton Property Search
- For Death records in Butler County prior to 1909, contact the Butler County Records and Archives Center 513-887-3437. For Death records in any other county prior to 1909, contact the probate court of that county.
- For deaths outside the State of Ohio, please contact the state in which the event occurred.
- For deaths occurring outside of the City of Hamilton, but within Ohio, contact the county's office of vital statistics where the death occurred or the Ohio Department of Health.
- The year of death is mandatory to obtain a Death Certificate. If you do not know the exact date please enter (99/99/2000).
Attention Applicants
- If you are applying for your own Birth Certificate and you have changed your name since birth, (Marriage, Legal Name Change, Adoption) pleae enter the reason for your name change in the 'Special Instructions' field on Step 4 of the application.
Social Security Numbers on Death Certificates
Per Ohio Revised Code (ORC) 3705.23(5): For the first five years after a decedent’s death, a decedent’s social security number shall not be included on a certified copy of the decedent’s death certificate unless that information is specifically requested to be on the certified copy. Relationship restrictions apply and the acceptable proof is required; for details, view the Social Security Number Guidelines and Addendum Form (PDF), effective October 15, 2015.
To begin the order process, click on the links on the left
The Following Vital Records May Be Requested Online:
| Certified Birth Certificate | $25.00 each copy |
| Certified Death Certificate | $25.00 each copy |
* An additional Non-Refundable $4 Service and Credit Card Processing Fee will be applied to all online orders
Delivery Options
|
Standard Shipping |
$0.00 |
Shipping is provided at no cost to the applicant as a courtesy from the Hamilton City Health Department.
Shipping is through the USPS. Please allow 7-10 business days for shipping after the application has been approved.
For More Information, Contact:
Hamilton City Health Department
345 High St. Suite 350
Hamilton, OH 45011
Phone: 513-785-7094
Fax: 513-785-7359
Email: vitalstats@hamilton-oh.gov
For Technical Support, Contact:
Permitium Software
Email: help@permitium.com